ROOT / SERVICES / HRMS
SERVICE // ETHICSCOMPUTER

People → Process → System.

Managing workforce attendance, rotational factory shifts, and monthly payroll calculations on disjointed spreadsheets guarantees disputes and audit penalties. We engineer custom, zero-license-fee HRMS platforms that link physical biometric scanners directly to one-click bank disbursement.

0
Per-User Monthly Fees
100%
Direct Hardware Sync
< 10 min
Monthly Payroll Run
Statutory
PF / ESI / TDS Ready
Workforce Architecture Flow ACTIVE PIPELINE
01 EMPLOYEE INTERFACE
Biometric machine scan, GPS mobile check-in, ESS portal
Biometric/Mobile
↓ Real-Time Socket Push
02 HR ENGINE & ATTENDANCE RULES
Shift rotation, grace-period lateness, overtime auto-tally
Rules Engine
↓ Manager Multi-Level Review
03 APPROVAL WORKFLOW
Leave requests, overtime approval, travel expense verification
Multi-Tier
↓ Ledger Payroll Calculation
04 PAYROLL & COMPLIANCE DATA
Basic + HRA, PF ECR, ESI 4%, TDS deductions, Bank NEFT batch
Bank Ready
↓ Automated Dispatch & Ledger Sync
05 REPORTING & STATUTORY EXPORT
Encrypted WhatsApp salary slips, Form 16 registers, attrition BI
Archived
PAYROLL RUNTIME: 500 STAFF < 45 SECONDS
// WORKFORCE BOTTLENECKS

Where Typical HR Operations Break Down

From manual thumbprint punch reconciliation to delayed salary disbursements, disconnected HR tools waste hundreds of administrative hours every single month.

01 / DISCONNECTED HARDWARE

Manual USB Attendance Export

Staff manually plugging USB pen drives into biometric devices to extract logs, causing frequent data loss and late salary payouts.

02 / SALARY CALCULATION DISPUTES

Formula Errors in Excel

Complex factory shift overtime, unpaid leaves, and late penalties calculated in spreadsheets result in frequent staff friction and payroll disputes.

03 / STATUTORY PENALTIES

PF & ESI Compliance Exposure

Miscalculating wage ceilings for Employee State Insurance (ESI) or filing delayed PF ECR reports leads to costly government labor notices.

04 / EXPENSIVE PER-SEAT SAAS

Per-User SaaS Subscription Tax

Commercial HR tools charge ₹50–₹150 per employee per month, punishing businesses financially simply for growing their headcount.

// HRMS CAPABILITIES

What EthicsComputer HRMS Actually Delivers

Engineered for Indian labor law frameworks, rotational multi-shift industrial manufacturing, and corporate office operations.

MODULE 01 // ATTENDANCE

Biometric & Geo-Fence Mobile Sync

Real-time biometric punch capture via LAN/Cloud sockets, paired with GPS-fenced mobile attendance with selfie validation for field teams.

eSSL / ZKTeco GPS Geo-Fence Live Punch Log
MODULE 02 // PAYROLL

One-Click Payroll & Bank Files

Automatic calculation of pro-rated basic, HRA, DA, overtime, performance incentives, and direct bank disbursement file generation for HDFC/ICICI/SBI.

NEFT/RTGS Batch PDF Salary Slips WhatsApp Slips
MODULE 03 // COMPLIANCE

Statutory PF, ESI & TDS Ready

Pre-configured rules for Indian labor compliance: automated PF ECR upload format, ESI monthly contribution calculation, and Form 16 TDS deduction tracking.

PF ECR Text ESI Portal File TDS Registers
MODULE 04 // LEAVE & SHIFTS

Multi-Tier Leave Workflows

Configure casual, sick, and earned leave balances. Department heads approve leaves directly via mobile portal with automatic payroll deduction adjustments.

Approval Hierarchy Shift Roster Comp-Off Tracking
MODULE 05 // PORTAL

Employee Self-Service (ESS)

A responsive portal where employees can view attendance histories, submit tax investment proofs, download past salary slips, and raise HR queries.

Mobile Responsive Tax Declaration Document Vault
MODULE 06 // PERFORMANCE

KPI & Appraisal Scorecards

Establish quarterly performance goals, link sales milestones to automated payroll bonuses, and conduct 360-degree executive reviews.

Quarterly Reviews Incentive Rules Attrition Metrics
// STATUTORY COMPLIANCE

Pre-Configured for Indian Labor Laws

Eliminate compliance risks and penalty notices. Our payroll algorithms are programmed with statutory percentages and wage thresholds under Indian labor legislation.

PROVIDENT FUND (EPFO) — Automatic 12% employee + 12% employer split with ₹15,000 statutory wage ceiling logic.
EMPLOYEE STATE INSURANCE (ESIC) — 0.75% employee + 3.25% employer calculations for staff under ₹21,000/month.
TDS & FORM 16 — Old vs New tax regime income tax projections with automated slab deduction.
ONE-CLICK DISBURSEMENT FORMATS 100% AUDIT READY
Corporate Net Banking File (NEFT/RTGS)
Direct batch format for HDFC Corporate, ICICI CMS, SBI CINB, and Axis Bank.
EPFO Unified Portal ECR File
Pre-formatted text file ready for instantaneous upload into the Shram Suvidha/EPFO portal.
Encrypted Salary Slips (PDF & WhatsApp)
Automated password-protected salary slip delivery containing full deduction breakdowns.
// HARDWARE INTEGRATION

Supported Biometric Hardware & Protocols

We integrate directly with your existing biometric hardware over local LAN sockets or cloud APIs. No need to replace working devices.

eSSL Security
Fingerprint & Face Scanners
ZKTeco
TCP/IP Socket Push SDK
Realtime
Cloud Biometrics Sync
BioMax
Multi-Location Face Recognition
Matrix Comsec
Industrial Turnstile Gates
GPS Geo-Fence
Mobile Field Tracking
REST Webhooks
Custom Hardware Sockets
WhatsApp Cloud API
Automated Slip Dispatch
Tally XML Bridge
Accounting Ledger Sync
MySQL Database
Self-Hosted Data IP
// HRMS SPECIFICATION FAQ

Frequently Asked HRMS Questions

Will your HRMS software integrate with our existing biometric attendance machines?

Yes. We engineer native socket connectors and API bridges that interface directly with popular biometric brands such as eSSL, ZKTeco, Realtime, BioMax, and Matrix devices over your local area network (LAN) or cloud IP.

Do you charge monthly per-employee subscription fees like generic SaaS HR tools?

No. EthicsComputer builds custom HRMS platforms as a one-time capital software asset that your organization owns 100%. You can add 50 staff or 5,000 staff across multiple factory units without paying recurring per-user seat fees.

How does the system handle multi-shift rotational schedules and overtime?

The software features a dynamic shift roster engine supporting Day, Night, and rotational shifts. Overtime hours are automatically tallied based on punch-out timestamps and pre-approved by department managers before feeding into monthly payroll calculations.

Can employees access their salary slips and apply for leave on mobile phones?

Yes. Staff can access a mobile-optimized Employee Self-Service (ESS) portal, or receive password-protected salary slips automatically via WhatsApp and email on the first day of every month.

HRMS SYSTEM SCOPING

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