GST billing, stock and udhaar khata in one app
Bill at the counter on a thermal or A4 printer, get the e-invoice IRN and e-way bill from the same screen, keep stock by barcode across godowns, and let WhatsApp remind customers about udhaar with a UPI pay link. At month end, export GSTR-1, GSTR-3B and Tally data for your CA.
- Printer and scanner set up for you
- Staff training in Hindi or English
- Your data, export any time
| Item | Qty × Rate | Amount |
|---|---|---|
| Basmati rice 25 kg | 2 × 1,850 | 3,700.00 |
| Mustard oil 15 L | 1 × 2,280 | 2,280.00 |
| Sugar 50 kg | 1 × 2,150 | 2,150.00 |
| Taxable value | 8,130.00 | |
| CGST 2.5% | 203.25 | |
| SGST 2.5% | 203.25 | |
| Round off | 0.50 | |
| Total | ₹8,537.00 | |
One bill does the work of five registers
Every sale updates stock, the customer's khata and your GST data at once, so nothing has to be copied into another book later.
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Scan and bill
Scan the barcode or type the item. GST is worked out from the item's rate and the bill prints on thermal or A4.
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e-Invoice
If e-invoicing applies to you, the IRN and signed QR come back onto the bill, and the e-way bill is one step away.
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Stock moves
The sale reduces stock in the right godown. Low-stock and expiry alerts tell you what to reorder.
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Udhaar follows up
Credit sales go into the customer's khata. WhatsApp reminders carry a UPI link so they can pay on the spot.
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Month end
Export GSTR-1 and GSTR-3B data and Tally entries for your CA instead of handing over a bag of bills.
Everything in the plan, nothing locked behind an upgrade
Billing & GST
- GST and non-GST billsTax invoices on 80 mm thermal printers or A4, with your logo, GSTIN and HSN codes.
- e-Invoice IRN and e-way billIRN and signed QR code on the invoice, and the e-way bill generated from the same bill.
- GSTR-1 and GSTR-3B exportThe figures your CA needs to file returns, without retyping a single bill.
- Tally exportInvoices and ledgers go to Tally, so your accountant keeps the tool they already use.
Udhaar khata & payments
- Customer and supplier khataEvery credit sale and purchase is in the right party's ledger, with the running balance.
- WhatsApp reminders with a UPI linkSend the pending amount on WhatsApp with a link the customer can pay from.
Stock
- Barcode stockScan items in and out. Stock updates with every bill and purchase.
- Multiple godownsSee what is in the shop and what is in each godown, and move stock between them.
- Low-stock and expiry alertsKnow what to reorder, and what to sell first before it expires.
Made for the shop floor
- Works offlineBilling carries on when the internet drops and syncs when it is back.
- Hindi and EnglishSwitch the whole app between Hindi and English, per user.
- Staff logins with permissionsEach person gets their own login. You decide who can give discounts, edit bills or see reports.
Built for businesses that bill all day
Retail and kirana stores
Fast counter billing, barcode stock and udhaar for regular customers.
Distributors and wholesalers
e-Invoices, e-way bills, multiple godowns and supplier khata.
Small manufacturers
GST billing and finished-goods stock across godowns, with Tally export for the CA.
Mandi traders
Party-wise khata with WhatsApp reminders, and bills in Hindi.
One plan. One setup fee. No surprises.
KhataFlow
Every feature on this page, set up in your shop by our team.
- 5 users
- 500 invoices a month
- Thermal printer and barcode scanner integration
- On-site staff training in Hindi or English
- e-Invoice IRN and e-way bill
- GSTR-1, GSTR-3B and Tally export
- WhatsApp udhaar reminders
- Multi-godown barcode stock
Billed monthly in advance. Cancel any time and it simply does not renew. Your data stays exportable. See the terms and refund policy.
KhataFlow FAQ
How much does KhataFlow cost?
KhataFlow costs ₹9,999 once for setup and ₹2,499 a month. The plan includes 5 users and 500 invoices a month. The setup fee covers installation, thermal printer and barcode scanner integration and on-site staff training in Hindi or English. The monthly fee is billed in advance.
Can I try KhataFlow before paying?
Yes. New clients get a 7-day trial before paying for a subscription. Book a demo and we set it up with your own items and customers so you can bill with it for a week.
Does KhataFlow generate e-invoices and e-way bills?
Yes. When e-invoicing applies to you, KhataFlow gets the IRN and signed QR code for the invoice, and you can generate the e-way bill from the same bill. E-invoicing is mandatory for businesses whose aggregate turnover has crossed ₹5 crore in any financial year since 2017-18; below that, KhataFlow prints a normal GST tax invoice.
Can my CA still file returns and use Tally?
Yes. KhataFlow exports the data your CA needs for GSTR-1 and GSTR-3B, and exports invoices and ledgers to Tally, so your accountant keeps working the way they do today.
Does billing stop when the internet goes down?
No. KhataFlow keeps billing in offline mode and syncs the bills when the connection comes back.
Can my staff use it in Hindi?
Yes. Every screen switches between Hindi and English, and each staff member gets their own login with only the permissions you give them.
Who owns my data, and what happens if I cancel?
Your customers, invoices and ledgers belong to you, and you can export them at any time while your subscription is active. You can cancel at any time; the plan simply does not renew. After cancellation we keep your data for 30 days so you can ask for an export, and then delete it, except records the law requires us to keep.
What if I need more than 5 users or 500 invoices a month?
Tell us your numbers and we will quote a larger plan. If your pricing, approvals or integrations are unusual, we can also build custom billing software instead.
See KhataFlow with your own items
We load a few of your products and customers, show you a full bill-to-CA cycle, and leave you with a 7-day trial.
